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1993-03-11
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Documentation : EZ-MAILER - John P. Corea 3/93
Version 1.0
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
EZ-MAILER is a powerful, easy to use FORM LETTER database. With
EZ-MAILER you can easily maintain a database of names/addresses/phone
numbers and a database of form letters and then select recipients
(persons to receive the form letter) and select the form letter and
that's it. EZ form letters !! You can use EZ-MAILER for multiple pur-
poses. You can create a resume and then enter companies to send it
to and then send them a resume whenever you want. You can create a
change of address notice and send that to whomever you choose.
You can create as many form letters as you like and maintain numer-
ous names and addresses (depends on memory, but at least 1000 or so).
EZ-MAILER makes creating and sending form letters a snap !
OVERVIEW :
Recipients - These are the names and addresses to whom the
form letters will be sent. You may add/edit/delete recipients
with ease.
Letters - These are the Form letters you send. You may add/edit/
delete form letters with ease.
Process - This is the process of tagging recipients and then
selecting the form letter and then printing the form letters.
Easy as can be.
User - This is where you enter your personal information (name,
address, phone,etc) which will appear in the form letters.
USAGE :
RECIPIENTS :
Add Recipients - Select this function to add names and
addresses to database. Enter the data and then press F1
to save it or press ESC to abort the operation.
Edit Recipients - Select this function to edit a previously
entered name/address. Select the record to edit from the
sorted list by pressing ENTER on the highlighted item. Use
cursor keys or mouse or page keys to scroll through list.
Delete Recipients - Select this function to DELETE entries
from database. When you delete entries the entire datafile
"RECIP.DAT" as well as the index file "RECIP.IDX" must be
re-written so it can take some time depending on how many
records you have. You can always EDIT a record instead of
deleting . To delete records TAG them by pressing the
SPACEBAR or using the LEFT MOUSE BUTTON. After tagging all
records to be deleted press ENTER and they will be perma-
nently deleted.
Main Menu - Select this function to return to Main Menu
LETTERS :
ADD LETTER - Select this function to write a new form letter.
First you will enter a description (up to 50 characters) for
the form letter. The description can be anything you like and
should describe the letter well enough so you know what it is
in the future. A description could be "RESUME" or "CHANGE OF
ADDRESS NOTICE" or anything you like. After entering the des-
cription you will be presented with the letter itself in a full
screen text editor with word wrap. Notice your name and address
is already entered in the body of the letter. Also, you will
notice <DATE> in the letter. That is where the actual date will
be put when the letter is printed. You can , of course, change
change anything you want in the letter. When you are done editing
the letter press F1 to save or ESC to abort the letter.
PLACE-HOLDERS:
<DATE> is a placeholder for the actual date. There are several other
useful placeholders:
<NAME> Type this (exactly as you see it here- UPPERCASE) and in it's
place the recipients name (as entered) will appear.
<FIRSTNAME> The recipients First name will appear in it's place
<LASTNAME> The recipients Last name will appear here
<STREET> The recipients Street address will appear here
<CITY> This is where the recipients City will appear
<STATE> The recipients State (2 letter Abbreviation) will appear here
<ZIP> The recipients ZIP CODE (5-10 digits) will appear here
<PHONE> The recipients phone number will appear here
<NOTE1> The recipients NOTE1 data will appear here
<NOTE2> The recipients NOTE2 data will appear here
<MYNOTE1> Your personal NOTE1 will appear here
<MYNOTE2> Your personal NOTE2 will appear here
You may wonder why there are <NAME> and <FIRSTNAME> and <LASTNAME>. WEll,
for one thing, if the recipient is a company you would want the name printed
as entered, but if the recipient is a person in which you enter the data
in Lastname Firstname format you wouldnt want it to appear that way in the
letter so you would put <FIRSTNAME> <LASTNAME> instead.
* REMEMBER, the placeholders MUST be in UPPERCASE or they will be ignored.
A typical form letter might look like this
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
John P Corea
3 Primrose Lane
Brick, NJ 08724
908-206-1974
<MYNOTE1>
<DATE>
Dear <FIRSTNAME> <LASTNAME>
Please be advised of my change of address. The address listed above
is my new address. Please send all mail to that address from this date for-
ward.
Thankyou
John P Corea
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
EDIT LETTER - Select this function to edit a previously created
form letter. You may edit the description and the body of
the letter. Press F1 to save the changed or ESC to abort.
DELETE LETTER - Select this function to delete form letters. Select
letters to delete by tagging them with the SPACEBAR or LEFT
MOUSE BUTTON and then press ENTER . The letter as well as
the decsription will be permanently deleted.
MAIN MENU - Select this function to return to the MAIN MENU.
PROCESS :
PRINT LETTERS - Select this option to print form letters (the
purpose for the program). First you will TAG recipients in
the usual manner (using SPACEBAR or LEFT MOUSE BUTTON) and
press ENTER. Then you will select the form letter to print.
Select it by pressing ENTER on the desired form letter.
Assuming your printer is ready and connected to LPT1 the
form letters will start printing...
MAIN MENU - Select this option to return to main menu.
USER :
Select this function to change your personal data. Make
any necessary changes and press F1 to save them or ESC
to abort (keeps original).
If you like this program and you use this program please REGISTER !
The registration fee is only $5.00 . If you would like the source
code for this program send $10.00 and I'll send it to you on DISK.
Please fill out the registration form and send it along with your
check..Thankyou !